Sundays on the Square Non FB Vendor Application

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Sundays on the Square Vendor Application 2025 (Non Food & Beverage)

Please read and complete carefully. Application has been updated for 2025.
If you have questions or concerns, please call Chloe Bell at 479-935-4751.

Contact Information

Organization/Business Name*

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Contact Name*

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Email Address*

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Phone Number*

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Street Address*

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City/State/Zip*

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Vendor Information

Select the category that best suits your booth. Please note there is a separate application for food and beverage.*

Individual Artist/Maker

Artist Collective

Entertainment/Rides

Non-Profit Organization

Arts & Culture Organization

Other

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If other, please describe:

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Do you plan to sell artwork or other items? Please select the category or categories that best describe your products. *

N/A, not selling items or services

Ceramics & glass

2D Visual Art

Wood & Metalwork

Sculpture & Mixed Media

Clothing & fiber art

Cottage foods (jellies, cookies, etc.)

Candles, aromatics, and bath products

Jewelry

Other

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If other, please describe:

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Social Media Handle and/or Web Presence

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Select which describes you best.*

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If other, please describe:

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AR sales tax permit ID number, if applicable

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Describe how you plan to set up your 10 ‘x 10’ space. Please note that tents, tables, chairs, etc. are NOT provided by the organizers.*

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If you exceed the standard booth size of 10' x 10', what are the dimensions (L x W x H) of your total set up?

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Will you be bringing a 10' x 10' tent?*

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Will you need access to electricity to operate your booth?*

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If yes, please describe what you will be powering.

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Documents and Certificates

Please attach each of the following with your application. Each file name should include the name of your business, for example ExpFayBooth or ExpFayGoods.

At least one photo of your booth/market setup. This photo may be used for promotional purposes.*

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At least one photo of goods for sale and/or giveaway items.*

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Monthly Participation

Each event follows a theme and will run from 12:00 p.m. – 4:00 p.m. Vendors are expected to arrive between 10:00 a.m. - 11:00 a.m. to ensure adequate time for set up. Only one submission is necessary for multiple dates, but applications will be reviewed on a monthly basis. Vendors will be notified of acceptance or declination within 1-2 weeks of each deadline.

Please mark which event(s) you’d like to participate:*

March 30th - Show & Tell - applications due February 28th

April 27th - In the Garden - applications due March 15th

August 24th - Tailgate - applications due June 27th

September 14th - Music Cities Pre Party - applications due July 31st

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Vendor Fees and Payment Process

Please DO NOT send money with application, it will not be accepted.

Upon acceptance, vendors will receive an invoice via Square in the amount of $40. Vendors will not be permitted to set up until invoices are paid. Payment WILL NOT be accepted at the event. This fee is non-refundable unless the event is canceled by Experience Fayetteville.

Inclement Weather Policy

Sundays on the Square are weather dependent. If there is a chance of severe weather, staff will work to determine if it is safe to continue with the event as planned. Every effort will be made to make this decision by 9:00 a.m. the day of the event. Vendors will be notified via phone and email as soon as possible.

If you are unable to attend as a vendor, please alert us as soon as possible at 479-521-5776 or at events@experiencefayetteville.com . Vendor fees will not be refunded for inclement weather.

Guidelines and Compliance

Violation of these guidelines is grounds for dismissal and loss of event privileges.

Space is limited. Applicants are not guaranteed full-season attendance, even if all dates are selected.
Prior participation does not guarantee acceptance.
Vendors arrive between 10:00 a.m. - 11:00 a.m. In case of emergencies or delays, please notify the Community Engagement Manager as soon as possible.
No refunds will be given to vendors who do not show up to their reserved booth prior to the start of the event.
Please be mindful to not create trip hazards or block walkways, traffic or emergency access lanes.
Location of the vendors at the events are assigned at the discretion of the Experience Fayetteville team. We purposefully place vendors to curate the overall experience and may not be able to honor requests for specific location of your tent or booth. Moving locations without prior approval is not permitted.
Vendors are responsible for bringing any furniture, displays, or equipment needed to create their booth. Furniture will not be provided or set up by organizers.
Electric power is extremely limited and is not guaranteed.
A standard vendor booth is 10 ft by 10 ft. As spaces are limited, vendors exceeding 10 ft by 10 ft need to note this on their application and will be invoiced for each space they occupy.
Vendors are responsible for the actions of their employees and representatives.
Vendors are responsible for the clean-up of their immediate area. This includes but is not limited to trash, food waste, oil and grease stains, etc.
For data purposes, we will be asking vendors the amount of their gross sales at the end of the evening. This will help us to better to determine ways to improve the event, the attendance of the event, and track event growth year to year.
Got a concern, idea, suggestion or problem? We are here to listen. Please reach out to us at events@experiencefayetteville.com or (479) 521-5776.

Sundays on the Square Non Food and Beverage Vendor Agreement 2025

I will arrive at or before 11:00 a.m. on the months I am accepted.
I understand Experience Fayetteville will make a weather determination at or before 9:00 a.m. on the day of the event.
I will not break down my booth prior to 3:30 p.m. without first communicating with and gaining approval from Experience Fayetteville. Doing so could hurt my chances of participating in future events.
I understand that by participating in Sundays on the Square, I allow the use of my image and likeness in Experience Fayetteville print and web materials.
I understand I am required to complete vendor payment a week before each event and am unable to submit payment the day of the event.
I understand that Experience Fayetteville places vendors according to each month’s programming and cannot honor requests to be relocated.
I understand that vendors may have some duplicate materials, products, aesthetics, menu items, or other elements at this event.
I will not give away free food in consideration of state restrictions and fellow vendors.
I understand that vendor fees will not be refunded in case of absence, weather, or other circumstances.
My booth will not contain multi-level marketing products.
My booth does not represent or endorse a candidate for political office.
I understand that gross sales data will be collected at the end of the evening, and I agree to adhere to data collections.
I understand that all tax obligations are at the sole responsibility of the vendor.

Terms and Conditions

Experience Fayetteville is the managing authority for Sundays on the Square with the purpose of holding a cultural arts event series in downtown Fayetteville. Participants agree to pay all applicable fees and understand that any and all applicable fees are subject to change. Participant is solely responsible for all requirements concerning health department regulations. As required by law, each participant is responsible for collecting and turning in applicable state, county and city taxes.

As a Sundays on the Square participant, I will indemnify and hold harmless Experience Fayetteville employees and all members of the Sundays on the Square event, from and against any and all liability, claims, demands, expenses, fees, fines, penalties, suits, arising from or in any way connected with my use of occupancy or related activities as a participant in Sundays on the Square Fayetteville.

Signature*

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Date*

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Typing your name above indicates that you accept all guidelines, terms and conditions associated with this application.