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First Thursday Vendor Application 2020 (Non Food & Beverage)

Applications are due four weeks prior to each First Thursday by 5:00 pm.

Please read and complete carefully. Application has been updated for 2020.
Incomplete applications or applications received after the deadline will not be considered.
If you have questions or concerns, please call Chloe Bell at 479-935-4751.

Vendors will be notified of acceptance up to two weeks before each event.

Applicant Information

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Participation

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Vendor Type

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Documents and Certificates

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Monthly Participation

Our season has been modified to June-October in response to COVID-19. We will continue monitoring the situation and be in contact should any further events be cancelled.

Each event follows a theme and will run from 5:00 p.m. – 8:30 p.m. Vendors are expected to arrive between 3:30 p.m. – 4:00 p.m. to ensure adequate time for set up.

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Vendor Fees and Payment Process

Once accepted, vendors will be contacted about payment process. Please DO NOT send money with application, it will not be accepted.

Once accepted, all vendors be invoiced a fee of $25 for each month selected. You are welcome to pay all at once or choose to be billed monthly. Vendors will not be permitted to set up until invoices are paid. Payment will ONLY be accepted up to 1 week prior to the event and WILL NOT be accepted at the event. This fee is non-refundable unless the event is cancelled by Experience Fayetteville.

Inclement Weather Policy

First Thursday is a RAIN or SHINE event. In the case of rain, First Thursday will move inside the Fayetteville Town Center. Every effort will be made to make this decision by 1:00 p.m. the day of the event. Vendors will be notified via phone and/or email as soon as possible. If you have agreed to be a vendor at First Thursday, we expect you to follow through on this agreement and be willing and able to set up inside if needed.

If you are unable to attend as a vendor, please alert us as soon as possible at 479-521-5776 or at events@experiencefayetteville.com Vendor fees will not be refunded for inclement weather.

Guidelines and Compliance

Violation of these guidelines is grounds for dismissal and loss of event privileges. 

  • Space is limited. Applicants are not guaranteed full-season attendance, even if all months are selected.
  • Prior participation does not guarantee acceptance.
  • Vendors arrive between 3:30 p.m. - 4:00 p.m.
  • Please be mindful to not create trip hazards or block walkways, traffic and emergency access lanes.
  • Location of the vendors at the events are assigned at the discretion of the Experience Fayetteville team. We purposefully place vendors to curate the overall experience and may not be able to honor requests for specific location of your tent or booth. Moving locations without prior approval is not permitted.
  • Vendors will be provided one 6 ft. table and two chairs at the event. We cannot guarantee additional chairs, additional tables or electrical hookup. Any additional materials must be provided by the vendor.
  • Electric power is extremely limited and is not guaranteed.
  • A standard vendor booth is 10 ft by 10 ft. As spaces are limited, vendors exceeding 10 ft by 10 ft need to note this on their application and will be invoiced for each space they occupy.
  • No refunds will be given to vendors who do not show up to their reserved booth prior to the start of the event. In case of emergencies or delays, please notify the Community Engagement Manager as soon as possible.
  • Vendors are responsible for the actions of their employees and representatives. Conduct and dress by all parties should be appropriate for a family friendly event.
  • Vendors are responsible for the clean-up of their immediate area. This includes but is not limited to trash, food waste, oil and grease stains, etc.
  • For data purposes, we will be asking vendors the amount of their gross sales at the end of the evening. This will help us to better to determine ways to improve the event, the attendance of the event, and track event growth year to year.
  • Got a concern, idea, suggestion or problem? We are here to listen.  Please reach out to us at events@experiencefayetteville.com or (479) 521-5776.

First Thursday Fayetteville Vendor Agreement 2020

  1. I am committed to using compostable materials while I am a vendor at First Thursday.  I understand that one of the goals of Experience Fayetteville is to reduce waste generated at festivals, and as a vendor I, too, am committed to this goal.
  2. I will arrive at or before 4:00 p.m. on the months I am accepted.
  3. I understand Experience Fayetteville will make a weather determination at or before 1:00 p.m. on the day of the event.
  4. I will not break down my booth prior to 8:30 p.m. without first communicating with and gaining approval from Experience Fayetteville. Doing so could hurt my chances of participating in future events.
  5. I understand that by participating in First Thursday, I allow the use of my image and likeness in Experience Fayetteville print and web materials.
  6. I understand I am required to complete vendor payment a week before each event and am unable to submit payment the day of the event.
  7. I understand that Experience Fayetteville places vendors according to each month’s programming and cannot honor requests to be relocated.
  8. I understand that vendors may have some duplicate materials, products, aesthetics, menu items, or other elements at this event.
  9. I will not give away free food in consideration of state restrictions and fellow vendors.
  10. I understand that vendor fees will not be refunded in case of absence, weather, or other circumstances.
  11. My booth will not contain multi-level marketing products.
  12. My booth does not represent or endorse a candidate for political office.
  13. I understand that gross sales data will be collected at the end of the evening, and I agree to adhere to data collections.
  14. I understand that all tax obligations are at the sole responsibility of the vendor.

Terms and Conditions

Experience Fayetteville is the managing authority for First Thursday Fayetteville, per City of Fayetteville Code of Ordinances, Chapter 114.03, for the purpose of holding a monthly cultural arts event in downtown Fayetteville. Participants agree to pay all applicable fees and understand that any and all applicable fees are subject to change. Participant is solely responsible for all requirements concerning health department regulations. As required by law, each participant is responsible for collecting and turning in applicable state, county and city taxes.

As a First Thursday participant, I will indemnify and hold harmless Experience Fayetteville employees and all members of the First Thursday event, from and against any and all liability, claims, demands, expenses, fees, fines, penalties, suits, arising from or in any way connected with my use of occupancy or related activities as a participant in First Thursday Fayetteville.

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Typing your name above indicates that you accept all guidelines, terms and conditions associated with this application.

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